Centered on speed, accuracy, and transactional efficiency, our Document Conversion modules use a streamlined approach to convert hard-copy documents from external legacy systems into digital assets with structured information. The objective is to have a centralized storage of documents, with automated indexing and search functionality.
HOW DO I ENSURE THE INTEGRITY OF CONVERTED DOCUMENTS?
A thorough analysis, assessment, and understanding of behavioral aspects and organizational policies will be considered.
Legacy databases are used for data verification/validation.
Built-in optical character recognition engines assure accurate data capture.
WHAT ARE THE ADVANTAGES OF A DIGITAL DOCUMENT ARCHIVE?
Our approach is defined by target time-frames and turn-around times in order to prevent backlog, assure documents are promptly available online, and processed documents generate intelligence on time.
Look-up tables increase efficient indexing, verification, and validation.
Leverages on the experience of a seasoned team, allowing you to focus on your core business.
We prioritize compliance with your company’s internal regulations, access and security rules, and legal policies to create the ideal configuration of libraries from databases and file repositories.
Logical groupings are used for categorization — such as general classification, departmental owners, type of usage, and level of confidentiality.
WHAT ARE THE FEATURES OF THE OMRI DOCUMENT MANAGEMENT SYSTEM?
Key features include an intuitive search facility, user and profile management, access restrictions, personalized management of folders, discussion boards, uploading of new documents, attaching of new versions, document retention schedules and audit trail.
The document retrieval module exposes only the most important functions of record searching and document viewing while enforcing the access restrictions defined by system custodians.
To avoid redundant creation of document-related functions, external systems can leverage our existing API (Application Program Interface).
We can generate personalized reports (charts, summaries) from data captured and derived from the documents, from the activity logs, and from existing databases.
An effective Work Model consists of distinct stages defined by document-centric tasks, connected by work paths triggered according to data-centric business rules.
Our workflow specialists conduct analyses of organizational structures to translate them into online customized Work Models that truly reflect existing business processes.
HOW DO I GUARANTEE EFFICIENT WORKFLOW IMPLEMENTATION?
We guide you through the work path, from execution to monitoring, recording, and testing.
We aim to understand the specific stages in each process, the tasks to be done at each stage, the paths between the stages and the rules of flow, the profiles of people who shall act on the tasks at each stage, and the transformation of data and documents captured at each stage.
Online Work Models are capable of interfacing with existing workflows. We devise ways to automatically detect data changes. We sustain and integrate the usefulness of legacy workflows to work within a single cohesive unit.
HOW CAN WE EVALUATE OR MEASURE THE EFFECTIVENESS OF THE RESULTING PROCESS?
Our system is able to launch process threads and track transactional data.
Data gathered from workflow logs can be used to analyze productivity and responsiveness.
DATA PROCESSING SERVICES
Of digital assets from legacy systems into a single centralized repository. Creating customized programs for the capture and transformation of data.
CUSTOM SYSTEM DEVELOPMENT
With built-in responsiveness to your organization’s changing requirements.